What it is about
Executives are often faced with the challenge of managing an enormous volume of work while striving for a work-life balance. Harmonizing both goals seems impossible to most. But a solution exists: efficient work. Efficiency can be seen as the bridge that connects these seemingly opposing goals. But how?
📌 The basis and beginning is always a personal work analysis, in which all activities and their duration are recorded daily over a period of time. This makes it visible where time is flowing. This regularly reveals that about one-third of working time is wasted on unnecessary activities. A personal work analysis is therefore not only a mirror of one’s own work habits, but also a tool for self-optimization.
📌 Prioritization is the key: When making a change, it is now important to focus time and resources on those tasks that have the greatest impact on their goals. The Eisenhower Principle, also known as the Urgent-Important Matrix, can help prioritize tasks effectively.
📌 Process optimization: If the analysis reveals that certain processes are “time wasters,” this realization provides an opportunity for revision or realignment.
📌 Delegation of tasks: Efficiency is about not doing everything alone Delegation allows workload to be distributed and focus on more strategic tasks. This not only promotes work-life balance, but also increases team productivity. Yet most managers struggle to delegate.
📌 Technology as a tool: Digital tools, from project management software to automation tools, can help minimize repetitive and time-consuming tasks. This frees up valuable time that can be used for strategic decisions or personal recreation.
📌 Clear communication: Effective communication prevents misunderstandings and duplication of effort. Regular check-ins with the team, clear instructions, and feedback ensure that everyone is on the right track.
📌 Schedule time for breaks: Ironically, it’s taking short breaks during the workday that increases overall efficiency. These breaks allow the brain to recover and regenerate, maintaining productivity throughout the day.
📌 Leading by example: When managers use their time efficiently, they set a standard for their team. This creates a culture of efficiency and productivity.
‼️ Conclusion
Efficiency leads to productivity and personal well-being at the same time. By learning to use their time and resources skillfully, leaders can manage a high volume of work without sacrificing their work-life balance. It’s a win-win: a more successful career and a more fulfilling personal life.
R2049 