What it’s all about
Managers are often faced with the challenge of managing an enormous workload while striving for a work-life balance. Harmonising both goals seems impossible for most. But a solution exists: efficient work. Efficiency can be seen as the bridge that connects these seemingly opposing goals. But how?
📌 The basis and start is always a personal work analysis in which all activities and their duration are recorded daily over a period of time. This makes it visible where the time is going. It regularly turns out that about one third of working time is wasted on unnecessary activities. A personal work analysis is therefore not only a mirror of one’s own work habits, but also a tool for self-optimisation.
📌 Prioritisation is the key: When making a change, it is now important to focus time and resources on those tasks that have the greatest impact on their goals. The Eisenhower Principle, also known as the Urgent-Important Matrix, can help prioritise tasks effectively.
📌 Process optimisation: If the analysis reveals that certain processes are “time wasters”, this realisation provides an occasion for revision or realignment.
Delegation of tasks: Efficient is not doing everything alone Delegation makes it possible to distribute workload and focus on more strategically important tasks. This not only promotes work-life balance, but also increases team productivity. Yet most managers struggle to delegate.
📌 Technology as a tool: Digital tools, from project management software to automation tools, can help minimise repetitive and time-consuming tasks. This frees up valuable time that can be used for strategic decisions or personal recreation.
📌 Clear communication: Effective communication prevents misunderstandings and duplication of work. Regular check-ins with the team, clear instructions and feedback ensure that everyone is on the right track.
📌 Allow time for breaks: Ironically, it is taking short breaks during the workday that increases overall efficiency. These breaks allow the brain to recover and regenerate, maintaining productivity throughout the day.
📌 Setting an example: When managers use their time efficiently, they set a standard for their team. This creates a culture of efficiency and productivity.
‼️ Conclusion
Efficiency leads to productivity and personal well-being at the same time. By learning to use their time and resources skillfully, leaders can manage a high volume of work without sacrificing their work-life balance. It is a win-win situation: a more successful career and a more fulfilling personal life.
R2049 