Toxic mindsets in primary care and specialty practices: „I don’t have time.“

Data, facts and instruments on the German health system

What it’s all about

The results of the IFABS company comparison-Tracker© for general practice, specialist practice and dental practice management make it clear that up to thirty percent of the time resources used in practice operations are wasted completely unnecessarily and that substantial creative freedom exists.

Time wasters work in secret

In the SWOT analysis section of the company comparisons, the complaints of general practitioners and specialists and their employees about a lack of time are at the forefront of the description of weaknesses. Yet hardly any practice owners have ever systematically recorded and analyzed their daily activities and the associated time spans in the form of a time diary. Most believe they know their time use and therefore see no need for such an analysis. However, it results from the application of a large number of daily routines, which, however, once established, are rarely revisited and in which a large number of time guzzlers are hidden. In order to manage one’s time, or better: one’s use of time, the creation of such an overview is urgently needed.

Many paths lead to the goal

A personal time use analysis shows clearly and unambiguously where the unused reserves are. The list of starting points is usually long and extensive, starting with inadequate filing systems and inappropriate working techniques, through to personal, time-consuming behaviors and faulty coordination between the physician’s time management and the practice organization.

Minutes become hours

If you pick out individual aspects of this, their change may only lead to a few minutes that can be saved, but in the sum of all aspects, they result in an astonishing and freely usable volume of time, as the physicians‘ documentation proves. And the effects are also positive: work pressure, stress, demotivation and feelings of burnout are automatically and immediately noticeably reduced. In addition, costs are saved, because a doctor’s main activity is working with patients. If, for example, he carries out activities that belong to the staff’s area of work, he earns no money during this time, so there is a loss. Thus, „non-physician“ use of time is also a cost factor.

This is how professional time management works

Based on the results of the work documentation, the guidebook „Free up your time! The most important best practices for physicians in private practice to create time freedom“ describes how general practitioners and specialists can optimize their time management holistically with easy-to-implement instruments and measures and open up previously unused scope.